UN Organisation

Planning and Budgeting



The Challenge

Planning used to be an activity for specialists, with a lot data entries and needless time spent on admin tasks, across 7 transactions for a single business activity. Over year end and during the year, budget transactions needed to be swiftly updated and could not take that much time.

Due to UN policy contraints, we can not name this particular organisation in a public document, but we can discuss this particular project with anyone interested in more details.





The solution

With ALLOS, Project planning was simplified. All you need is to introduce the budget values in the spreadsheet and send them to SAP. Also, information on previous budgets, plans, commitments and expenditure in available in the planning sheet, avoiding having to work with multiple windows. Multiple WBS elements and multiple years can be planned in one single Excel, powered by Allos, Sheet, both at atctivity and WBS level.



The results

Speed and reliability of data entry were dramatically increased, not only due to simplicity but also by better decision making achieved by easily get the information available in a single screen. The Lead Assistant for the Director of Technical Cooperation foun it 'very easy to plan funds that cover two or more years, as you can visualize all the data in the same screen. The feature is specially useful when updating expenditure and planned figures.