UN Organisation

Project Life Cycle Manager



The Challenge

The system was so complex that it was used by a minority of users, as training was expensive and did not bring the expected results. Often information was wrongly updated and there were unnecessary redundancies, leading to a clear inability to pull the best out of SAP.

Due to UN policy contraints, we can not name this particular organisation in a public document, but we can discuss this particular project with anyone interested in more details.





The solution

The solution updates multiple SAP objects from an Office form. All information, notwithstanding the various steps required in SAP, is intruded in a single ALLOS form, highly controlled by ALLOS formulas and checks, rather than endless updating SAP transactions for a single business activity plus running tons of reports. For example: the ongoing detailed planning form WBS elements, Networks, PS texts and Milestones planned data while checking budget, actuals and planned information.



The results

Introducing the Project Lifecycle Manager, it was possible for user to update multiple objects in SAP, in a single document, adapted to the project phase: project creation, activity creation, project completion, or activity completion.

Little training is required and more people participate in the process, including temporary staff, when previously people with years of training would almost certainly make some mistakes. One of the users, with no knowledge of activities, networks or WBS elements nor any SAP transaction, wrote 'I just had a very quick look at the TC creator manual, and then I didn't have any problem working on the TC creator template. I found the TC CREATOR clear, user-friendly and definitely very easy to use.' The customer team leader, a few days after the go live, said 'I'm glad to see that my colleagues are impressed. It's so simple and straightforward, it certainly wins over SAP every time' (in simplicity and ease of use).