RPA for personnel cost control



The Challenge

The vast majority of the expenditure was related to employees use of the company fleet and mobile phones, being extremely difficult to keep control below Cost Centre level.

AQUAPOR is the privately held market leader in public services of Supply, Sanitation, Waste Collection and Urban Cleaning. In addition to Portugal, AQUAPOR is present in Angola, Mozambique, Saudi Arabia and China.





The solution

AQUAPOR chose ALLOS to implement a cost-per-employee system in which reports are automatically generated monthly and sent automatically for each recipient.

ALLOS gets external data automatically from telecommunications, tolls and fuel providers, as well as internal data from Human Resources and Finance. Automatically, ALLOS associates communications expenses, data usage, vehicles fuel consumption, vehicles mileage, each petrol refueling location, insurance, parks, tolls, repairs, leasing and other details for each individual employee. ALLOS generates individual reports that are sent (by e-mail) to each of the employee and its supervisor. It also generates a summary report by area, which can be sent to each head of department.



The results

The information about each individual employee allowed better control of responsibilities and costs in the organisation. Management can now act acordingly as they have detailed information they didn't have previously.